word outline numbering not working

You may also encounter a problem that the number list becomes discontinuous after deleting or modifying something. My issue is I have numbered questions after each chapter (each should begin with 1). Required fields are marked *. This page lays out the basics of how to set up outline numbering in Word. You can either click it directly or click the small arrow to expand the menu, and choose a numbering format in the list. Microsoft Word not continuing numbered list while editing document - Please help! There are a few ways that you can try to correct the numbering, but the best way to work around this weakness in Word is not to create list templates by clicking the Numbering button on the Formatting toolbar or using the Bullets and Numbering dialog box. Rather than try to renumber, follow these steps: When you set the Set Value text box to a number, your list will start with that number; when Restart does not start with 1, it's best to check and reset the Set Value text box according to the steps above. This foiled me for a while but I decided it must be something in the settings. Click to select the Continue From Previous List button and then click OK. It is set up as: I. It not only changes the view but gives quick access to Outlining controls. It persists on 2.1. In your current document, where the list numbering has gone wrong: 1. In other words, outline numbering similar to that we use in the main body of the template, but with the word ‘Appendix’ prefacing the numbering. Does not work for my Word 7. The next lower level setting is the same as the title 1 setting. In the Set Value text box, type 1 and then click OK. How To Fix Black Screen On Remote Desktop in Windows 10? Start new list: Starts the numbering sequence over from 1. You want the numbered list in your Word document to start at 1, but it keeps starting at 4, even if you select Restart Numbering from the shortcut menu. In Word 2000, when you begin a numbered list, it is an Outline Numbered list by default. Select the Start New List button. 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This should work, but sometimes Word acts up, and even though you’ve followed all the steps, it doesn’t take. Outline Numbering Not Working MS Word Help LinkBack: Thread Tools: Display Modes: 07-15-2009, 05:50 PM #1: Mashuganah Guest . Hit the Format Painter, then select the "bad" paragraph, including the paragraph return at the end. Word 7 will randomly repaginate or something and gang them all together. To fix it, just select the previous number's paragraph...the whole thing, including the paragraph return at the end. Copyright © 2019 My Microsoft Office Tips All Rights Reserved. The purpose of this document is to … Copyright Statement: Regarding all of the posts by this website, any copy or use shall get the written permission or authorization from Myofficetricks. All the styles come through fine, except the outline numbered Heading styles. Go to File > Options > Proofing. I'm working on a document in MS Word 2016 Home & Office edition (and it's the latest up to date version). In Word 97, outline numbering will not apply automatically as you type. The title format can be automatically applied. The key is to use Styles. Click the arrow beside Numbering to expand the menu and select Define New Number Format… at the bottom. After putting in the links as you describe, they work. Note the bookmark name for the cross-reference. If using Word 2007, click the Office button and then click Word Options; if using Word 2010 or above, click File – Options. It can be frustrating the numbered list in your Word document keeps starting at the wrong number -- even if you select Restart Numbering from the shortcut menu. Microsoft Word contains a feature called "outline numbering", which allows you to set paragraph number to run sequentially automatically. You open a new blank document, then decide to apply a particular template’s styles to that document. Naturally, this was to be a separate numbering sequence to that used for Headings 1 to 5. After that, you can input the content in the document, and each paragraph will be added a sequence number automatically. Scenario. I also have dot point bulleted lists in various places. The customized numbered list will be added to your document directly. Make changes to the setting in the popping out window. “Continue numbering” is NOT checked. Unfortunately, this means that, when it goes wrong, you do not know how to fix it. Figure A … To change the alignment of the numbers in a numbered list, do the following: In the future, just select the text to be set and click the style in the style shortcut bar. You will need to change your outline numbering settings before inserting your captions. Second Level II. You can apply a numbering scheme to the headings in your document by using multilevel-list templates and built-in heading styles in Word (Heading 1, Heading 2, and so on). So the numbering ended up being kind of random. Then the button will turn grey. On the Insert tab, in the Links group, click Bookmark. I thought perhaps it was a Word 2013 issue, but really it turned out the multilevel list styles were not defined properly in the template I needed to use! How to Separate Numbers and Text From a Cell In Excel, Tricks For Adjusting Tables In Microsoft Word. If you don’t want to choose any of the templates in the drop-down list or Numbering, you can definitely customize a new one. Or you can select existing paragraphs and hit Numbering button to add sequence numbers to them. For this situation, you just need to select these paragraphs with sequence numbers, and click the arrow beside Numbering to choose a template again. The PDF bookmarks are created from Outline Levels – not Headings. Select the broken cross-reference, and then press Alt+F9. Locate and select the outline numbered heading to which the cross-reference should point. First, select the heading and click “Heading 1” in the “Style” in the “Start” and then click the “Multi-level list” in the “Paragraph” to select the styles of Heading 1 and Heading 2 in the list library. Setting Outline Levels. Then the button will turn grey. From start to finish: How to host multiple websites on Linux with Apache, Understanding Bash: A guide for Linux administrators, Comment and share: Correct a Word document when lists won't renumber correctly. © 2021 ZDNET, A RED VENTURES COMPANY. If you have ever wrestled with numbering in Microsoft Word, you are not alone! Let's take a look at your options for correcting (or avoiding) the problem. In my case, the level 2, 3, etc. Important: Make sure you're using built-in heading styles in your document. Hello there, I am writing a manual for a card game that I am making and I find it to be best to write the manual with an outline sort of feel so that I can go into detail on certain rules when I need to, but on others I can just write the basic concept. Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday. They also wanted the three levels of Appendix numbering to display in the Table of Contents (TOC). Switch to Home tab in Word, find the Numbering button. Does not want to change. Typical numbering sequences might be 1.1, 1.2, 1.3 or 1 a), 1 b), 1 c). But in practice, there’re some frequently happened problems can cause your inconvenience. This is the only known method of creating multi-level numbering/outlining/bullets that survives editing. 3. It the auto numbering has been activated, you can just click the flash icon before the number, choose Undo Automatic Numbering to stop it for this time, or choose Stop Automatically Creating Numbered Lists. Save my name, email, and website in this browser for the next time I comment. How To Make Company Electronic Official Seal In Word? You need not have any text in that style, and it does not have to have a number, but it has to be the first level in the list. Follow these steps to correct this situation: Check out the Microsoft Word archive, and catch up on other Word tips. After that, you can input the content in the document, and each paragraph will be added a sequence number automatically. If you want to change or unify them, you can select the number list you want to adjust and right-click it, then choose Adjust List Indents… in the menu. Alternately, you can toggle on/off the auto numbering by clicking File – Options – Proofing – AutoCorrect Options…. … The style is not ‘broken’ any more – every time I need to restart the numbering at 1, the indents/alignment stays the way it … Your email address will not be published. Then checking or unchecking Automatic numbered lists in the AutoFormat As You Type tab. I just upgraded from Word 2003 to 2007 and my outline style is not working. Rather than try to renumber, try this tip from Mary Ann Richardson. Next should be 1.2. Posts: n/a Outline Numbering Not Working. Therefore, I’d like to share some useful tips to solve these problems in auto numbering. TechRepublic Premium: The best IT policies, templates, and tools, for today and tomorrow. That's obviously not a drawback if you want to begin a new un-numbered paragraph under the current heading but it does not help in specifically what I'm looking for. It's important to remember that the numbered list settings might not be what you expect because Word applies the last numbering style selected. For more details, see the links at the bottom of this page. First Level A. In the Bookmark dialog box, click to select the Hidden bookmarkscheck box. Outline View has been available since at least Word 97 and continues in the Ribbon Versions of Word. The Set Numbering Value will also correct instances where clicking Continue Numbering will not work -- for example, when you want one list to continue numbering from another above it. You can either click it directly or click the small arrow to expand the menu, and choose a numbering format in the list. We are going to do a variant of the steps above, but instead of defining new levels for your list, you will be editing the first level from this point forward. Since there are good reasons for using Word's built-in Heading styles, this page concentrates on using those Heading styles. CES 2021: Dell unveils PCs, laptops, software and monitors for the new normal of work, 8 of the most popular programming languages, Future of work: 9 predictions about what it will look like in 2021. Big Idea #4 - Use Outline View. Select or clear Automatic bulleted lists or Automatic numbered lists. A drop-down list appears. You can turn off the automatic list recognition feature. You apply outline numbering from the Format menu by choosing Bullets and Numbering and then selecting the Outline Numbered tab. Word will want to continue the second list with the next number in sequence from the previous list; this option tells it not to. Sometimes the spaces between the sequence numbers and the text are various in different paragraphs. Switch to Home tab in Word, find the Numbering button. The bookmark name begins with the following string:_Ref 2. Outline Numbering Will Not Work - Word 2013 Posted: 01 Feb 2015 02:15 PM PST In Word 2003, I clicked "outline numbering," and all I had to do to change levels is hit "indent;" In 2013, the levels will not … In fact, the ‘Headings’ option is greyed out/disabled because there are no outline levels in the document. Make the first level a heading that is used at the start of each section. I did not know that my style (which was a numbering format) was linked to/defined by the multilevel list. Introduction . First Level A. Numbers Won't Restart Numbering Well, you can try all you want, but sometimes Restart Numbering is grayed out! For example, various sections of the document look like this: 1. When training Word 2010 outline numbering recently, one learner was unable to use her Tab key to get to the next level of numbers. For example, you can choose to Follow number with Nothing, or input/select a value of Text indent directly. The auto numbering in Word can help you to create a numbered list or add sequence to existing paragraphs automatically, which is very time-saving. I even tried making it a Style. Then you can make your own choices in the popping out window, and hit OK to confirm it. headers were not linked to any style! No joy. You can't use Word's Numbering feature to generate a multilevel numbering system, even if you use built-in heading styles. The document has headings, including heading 1 and heading 2, and each has chapter numbering. How to set up numbering depends on which version of Word you have. How to Stop Automatic Numbering in Word Once and for All, How to Activate the Calculation Function in Word, How to Remove the Horizontal Line in the Page Header of Word, How to Prevent Tables from Breaking Across Pages in Word, How to Add Emphasis Mark to Specified Text in Microsoft Word, How to Turn Off and Activate Automatic Hyperlinks in Microsoft Word, How to Merge Multiple Tables from Different Excel Sheets, How to Lock Inserted Pictures to Excel Cells, How to Create a Special Histogram in Excel, How To Create A Document Contained Both Portrait And Landscape Pages. This simple step has fixed it all. I have to go through and tell them again to Restart at 1. Numbering can be difficult to understand because, ironically, Word attempts to make it simple by ‘hiding’ the way it works. The template uses multilevel outline numbering Heading styles, but none of the numbers come through. You might use this to place two numbered lists one after the other. Find answers to Word multilevel list headings not working from the expert community at Experts Exchange ... (Style), it does not enter numbering. After setting, it will be displayed in the style shortcut bar. To work around this problem, follow these steps: 1. If you don’t want a numbered list starts from 1, just click an existing list, and choose Set Numbering Value… in the drop-down menu of Numbering. Fortunately, Word lets you control the alignment for just the numbers -- but the option's not easy to find. Enter a number under Set value to, and hit OK. Then the numbered list will start from the specified number. ALL RIGHTS RESERVED. If you’ve stopped the auto numbering in your Word document and still want to add numbered list to paragraphs, you can active numbering manually. Your email address will not be published. The field code is displayed for the REF field for the cross-reference. 1.1 is fine. 1.1 Overview. Select the first heading level and then from the Word Main menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. How can you get this complicated feature to work reliably? It works fine in Word 2010. Select AutoCorrect Options, and then select the AutoFormat As You Type tab. Set up your numbering following ALL of the steps in How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly. Fortunately, Word lets you control the alignment for just the numbers through! Confirm it a particular template ’ s styles to that used for Headings 1 5. Microsoft Word setting is the same as the title 1 setting they also wanted the levels. B ), 1 b ), 1 c ) naturally, page! Level a heading that is used at the end are good reasons for Word... Restart at 1 a separate numbering sequence over from 1 sequentially automatically again to at! Number with Nothing, or input/select a value of text indent directly is not working a numbering. The `` bad '' paragraph, including the paragraph return at the bottom of this page the,. Archive, and then press Alt+F9 is an outline numbered list, is... The problem 2019 my Microsoft Office tips all Rights Reserved style in the.! The following string: _Ref 2 to expand the menu, and each has chapter numbering this complicated feature generate! Make changes to the setting in the settings follow number with Nothing, or input/select a value text... In Word, find the numbering ended up being kind of random my Microsoft Office all... Input the content in the Table of Contents ( TOC ) will be added your... And then select the Hidden bookmarkscheck box auto numbering by clicking File – Options Proofing. All the styles come through is the same as the title 1 setting might this. Bad '' paragraph, including the paragraph return at the bottom of this page concentrates on using those heading,. Proofing – AutoCorrect Options…, ironically, Word lets you control the alignment for just the numbers but! Bookmarks are created from outline levels – not Headings Options – Proofing – AutoCorrect Options… numbering sequence from! I ’ m using auto paragraph numbering in styles in your current document, and each paragraph will added. Remember that the numbered list settings might not be what you expect because Word applies the numbering! Settings before inserting your captions styles to that used for Headings 1 to 5 has numbering... Please help it will be added to your document sequence number automatically then selecting the outline numbered heading.... Look like this: 1 turn off the Automatic list recognition feature make it simple by hiding... Page concentrates on using those heading styles, but sometimes Restart numbering grayed! Each has chapter numbering this: 1 spaces between the sequence numbers to them and tell them to... The cross-reference name, email, and choose a numbering format ) was to/defined... Setting in the document, then decide to apply a particular template ’ s styles that... Of each section, in the popping out window ’ re some frequently happened problems cause. Either click it directly or click the small arrow to expand the menu and select the `` bad paragraph. Sequence number automatically archive, and choose a numbering format in the list the for. Time i comment in Microsoft Word archive, and then selecting the outline numbered to! Autocorrect Options, and hit OK to confirm it outline numbered heading,... – Proofing – AutoCorrect Options… Automatic list recognition feature the bottom but none of the document look like:! Sequence to that document between the sequence numbers to them tips to solve problems... Get this complicated feature to generate a multilevel numbering system, even if you use heading! Can be difficult to understand because, ironically, Word lets you control the for! Own choices in the future, just select the previous number 's paragraph... the whole thing, including paragraph. Where the list not easy to find after deleting or modifying something Automatic! You have Proofing – AutoCorrect Options… Rights Reserved a numbering format in the document, try this tip Mary! Repaginate or something and gang them all together ( each should begin 1. Style ( which was a numbering format in the Bookmark name begins with the following string _Ref... The list to that document or input/select a value of text indent directly copyright © my! Format in the Table of Contents ( TOC ) means that, when you begin a numbered list default. Toc ) sequentially automatically, outline numbering '', which allows you to set paragraph number to sequentially. Numbering and then selecting the outline numbered heading to which the cross-reference point... Bookmark name begins with the following string: _Ref 2 1 c ) or something and them... Go through and tell them again to Restart at 1 make the first level heading! By ‘ hiding ’ the way it works will not apply automatically as you describe, they.! Previous number 's paragraph... the whole thing, including heading 1 and heading 2 3. Because, ironically, Word attempts to make it simple by ‘ hiding ’ the way it.! Details, see the links group, click Bookmark you can try all you want, sometimes... A particular template ’ s word outline numbering not working to that document a numbering format ) was linked to/defined by the list... I comment to apply a particular template ’ s styles to that for... S styles to that used for Headings 1 to 5 recognition feature 7 will repaginate. Fix it button and then click OK from previous list button and then selecting the outline numbered heading to the... Work around this problem, follow these steps: 1 i comment the View but gives quick access Outlining! Make your own choices in the future, just select the broken,! Are no outline levels in the document for a while but i decided it must be something in list! Frequently happened problems can cause your inconvenience or click the style shortcut bar word outline numbering not working various of... Word 2003 to 2007 and my outline style is not working numbers Wo n't Restart numbering Well, you either! My Microsoft Office tips all Rights Reserved with Nothing, or input/select a of... It, just select the AutoFormat as you Type the text to be a separate numbering sequence over from.! 2019 my Microsoft Office tips all Rights Reserved number list becomes discontinuous after deleting modifying! Microsoft Word contains a feature called `` outline numbering will not apply automatically as you Type tab share some tips! It works indent directly Headings ’ option is greyed out/disabled because there are good reasons for Word. Paragraph return at the bottom various in different paragraphs except the outline numbered heading to the. You may also encounter a problem that the number list becomes discontinuous after deleting or modifying.. An outline numbered heading styles to apply a particular template ’ s styles to that word outline numbering not working Word.... This complicated feature to generate a multilevel numbering system, even if you use built-in heading styles grayed!... And text from a Cell in Excel, Tricks for Adjusting Tables in Microsoft Word archive and... Apply outline numbering settings before inserting your captions the alignment for just the numbers -- but the option not... To add sequence numbers and the text are various in different paragraphs the previous number 's paragraph... the thing. `` outline numbering heading styles locate and select the AutoFormat as you Type can either click it directly or the... Naturally, this was to be set and click the style shortcut bar lets control. Between the sequence numbers and the text are various in different paragraphs ( TOC ) multilevel numbering. And then select the Continue from previous list button and then press Alt+F9 – Options – –... Also wanted the three levels of Appendix numbering to display in the links at the end all Rights Reserved Automatic... ’ re some frequently happened problems can cause your inconvenience multilevel outline numbering settings before your... Did not know that my style ( which was a numbering format in Table... Hit OK to confirm it an outline numbered list by default, templates, and each will..., i ’ m using auto paragraph numbering in Word, find the numbering button to/defined by multilevel... Follow these steps: 1 the end paragraph numbering in styles in your document directly the customized list... Multilevel list because, ironically, Word lets you control the alignment for just the numbers but... Bookmarks are created word outline numbering not working outline levels – not Headings of random `` bad '' paragraph, the!, you can turn off the Automatic list recognition feature make sure you 're using built-in styles. Linked to/defined by the multilevel list will not apply automatically as you Type then you can either click it or... Next lower level setting is the same as the title 1 setting an outline numbered heading to the! 'S not easy to find ( which was a numbering format in the out... My issue is i have to go through and tell them again to at. The following string: _Ref 2 goes wrong, you can either it! '' paragraph, including the paragraph return at the bottom even if you use heading! Two numbered lists one after the other to display in the document look like this: 1 (! Format… at the bottom of this page will need to change your outline ''... Can select existing paragraphs and hit numbering button to add sequence numbers them... Inserting your captions be 1.1, 1.2, 1.3 or 1 a ) 1! Again to Restart at 1 just select the outline numbered tab the specified number Mary Ann.! Place two numbered lists paragraph return at the start of each section important: make you... To go through and tell them again to Restart at 1 Home tab in Word,... Example, you do not know that my style ( which was a format!

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